Outsourced Payroll Services and HRIS Management
Paying employees correctly — and on time — is one of the most critical responsibilities of any employer. But the day-to-day difficulties that your organization may face can make payroll administration and management burdensome and complex.
- Members of your HR or Finance teams may, at hectic times of the year, struggle to manage workloads and deadlines, which can complicate payroll processing.
- When staff with the most payroll experience are on vacation or leave the team, there may be an immediate shortage of cross-trained individuals who can quickly meet your needs.
- As many companies pivot to a hybrid or fully remote workforce model, meeting payroll compliance guidelines across multiple states may be challenging, but it's a must.
Payroll outsourcing services from OperationsInc can provide you with the support and expertise you need to overcome these challenges and clear other payroll-related hurdles, using the payroll management system of your choice. We provide reliable management of employee pay disbursements, tax filing, compliance oversight, platform implementation and support, audits and assessments, project support, and more.
The Advantages of Outsourced Payroll and HRIS Management
Our services ensure that every employee — whether full time, part time, contract, or seasonal — is paid correctly every time. Outsourced payroll solutions from OperationsInc ensure stability even in emergency situations and as a safeguard against absent payroll administrators. We can seamlessly scale based on the evolving needs of your organization.
When you outsource payroll to OperationsInc, you can reduce the cost of this essential service (compared to relying solely on in-house support) while ensuring continuity to keep this business function running smoothly.
- Outsourcing the nuts and bolts of payroll and all its related tasks to a trusted payroll provider gives your HR or Finance team the opportunity to make payroll more of a value-add service for the organization.
- Spending less time on administrative tasks means there's more time available to analyze payroll from a broader perspective and deliver data-driven insights regarding how to adjust and improve it.
- We've become experts in payroll requirements over 20 years. We stay abreast of the regulatory landscape to reduce your risk of noncompliance with federal and state regulations, as well as mitigate and reduce the tax liabilities you must deal with each year.
- We are fully prepared to help you avoid the risk of reputational damage and poor employee experience that would result from making any mistakes in payment or the distribution of employee benefits. Sensitive payroll data, including salary and other compensation details (commissions, bonuses, and so on) for individual employees is carefully kept confidential.
What payroll pain points does outsourcing help you alleviate?
At times, business leaders may fear that outsourcing payroll services could create more work for their teams in the long run. OperationsInc payroll experts do the opposite by serving as a liaison between you and your payroll provider, relieving you of the burden that vendor management tasks would impose. You can rest assured that you're offloading the responsibilities of payroll to seasoned professionals, freeing you up to focus more on strategic activities. When you choose OperationsInc, you aren't going to have a nameless "help desk" serving you — you'll have dedicated experts on call, who know your specific needs, to provide any payroll assistance you require.
Compliance, always a complex need, may have become even more difficult, as you upsized, downsized, or became a more distributed workforce.
- Turning to us for outsourcing means it's no longer necessary to fear falling afoul of shifting regulations.
- We closely follow the changes that occur in federal and state laws and adjust your payroll process accordingly, even as your business evolves in ways you may not be able to predict right now.
Because managing payroll is a specialized field with many intricacies and potential complications, experts in it are highly valued. So when your team doesn't have its payroll specialist readily available because of vacation or a sudden departure, it can throw things into a tailspin — but not when you choose OperationsInc for payroll outsourcing.
- You don't have to worry about someone else on your team or a temporary worker making a payroll mistake that causes an employee not to receive what they're owed for a given pay period.
- The risk of employee turnover that such an error might create — or the embarrassment that would result from workers publicly airing grievances about the matter— is avoided by our assurance of accurate, timely payment across the workforce.
- This streamlined process helps enhance the employee experience and retain staff.
Outsourced vs. In-House Payroll
Even if you have historically managed payroll without experiencing any significant issues, you may be creating an unnecessary burden by keeping the process in-house. By contrast, opting to outsource payroll to the expert team at OperationsInc will ensure that you maintain an accurate and timely payroll and optimize the efficiency of your compensation processes.
Why should I outsource rather than keep payroll in-house?
Outsourcing your employee pay disbursements, benefits oversight, and other payroll needs to a payroll service provider offers you greater flexibility, scalability, and continuity compared to what your HR or Finance department can do on its own while balancing other responsibilities.
You’ll enjoy a reduced administrative burden, improved cost savings, and greater security, with the assurance that only an expert payroll outsourcing service can give you. We can provide personalized advice and support on the payroll topics where your department's expertise may be lacking. We will also help you maximize the operations of your HRIS platform through training and troubleshooting, so that employees and administrators can make use of it as effectively as possible.
How can I ensure my payroll processes comply with regulations?
Labor laws, tax regulations, and other key areas of compliance must be addressed in any payroll process, but through payroll outsourcing with OperationsInc, your business doesn't have to handle all of the associated tasks on its own.
- We specialize in local and state tax registration, a critical area for any organization looking to expand into new locations or add distributed remote employees.
- We can manage all of the time-consuming aspects of local and state tax registration: compiling required data and documents, preparing the necessary applications, staying in touch with regulatory agencies as needed throughout the process, and securing all associated ID number assignments.
- We also provide payroll auditing and tax compliance oversight.
Getting the Most Out of Your Payroll Platform
Whatever payroll solution you use, the OperationsInc team can work with your organization’s existing systems — or help you find a better fit for your needs. Whether you want to keep your current platform or switch to a new solution, it's important to leverage that tool to its full potential.
What payroll systems does OperationsInc work with?
Our team has extensive experience with more than 20 different payroll technology providers, including ADP, Paychex, Paylocity, Paycom, Paycor, Ceridian, Workday, and Namely. We work alongside your vendor to launch or optimize systems. We can also manage or assist with HRIS integrations and launches, setup self-service portals and other employee experience interfaces, handle year-end management, document transfers, payroll system optimization audits, and more.
How can you adopt a new payroll system?
Transitioning to a new payroll or HRIS platform — especially if you'd been relying on another for a long time — can seem like a daunting proposition. That's where we come in. Based on our extensive experience launching and streamlining a wide variety of systems, OperationsInc can fully support the transition.
Once you've worked with us to identify the right solution for your organization's needs, we get started on implementation:
- We begin with collecting and compiling data from the original system, a review of company-level information, and the establishment of a new employee information template.
- As the data is transferred from the old payroll platform to the new system, we monitor both solutions closely and conduct regular data validation and integrity checks.
- After setup, we execute payroll testing to ensure all necessary data was successfully uploaded, offer training on the new system for your payroll administrator, assist you in managing payroll during the first pay cycle, and help integrate HRIS systems, time and attendance software, or any other ancillary tools.
Payroll Expertise
Payroll has more than its fair share of complexities. Tax compliance is perhaps the biggest of these, and your Finance or HR teams may not be able to easily manage these thornier matters alongside their other priorities. Working with OperationsInc will help mitigate and alleviate even the most complicated payroll issues.
What should you do if your in-house payroll specialist leaves the company?
Emergency payroll services from OperationsInc will help you manage any skills gap left by the departure of a seasoned payroll specialist. Our interim management includes all payroll administration, processing, and submission services, as well as vendor liaisons, employee setup or termination, custom reporting, compliance reviews, and more.
Outsourcing your payroll function to us on a full-time basis can help you avoid this issue altogether.
What's the best way to manage payroll taxes?
The answer is simple: Don't go it alone.
- With organizations' staffs being increasingly dispersed across multiple states, adherence to tax law is critical, and internal teams may not be equipped for this task.
- Our payroll tax compliance audit services can help ensure that your business is up to date with the latest requirements.
- We provide a full spectrum of tax compliance support on both a company and employee level.